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Options - Options

You can set report parameters and options including where headers and footers are printed, the default device the report is printed to, report filenames, linked reports and email details.

  1. Create a new report or load an existing one.

Refer to "Creating a New Report", "Using the Report Wizard" or "Loading an Existing Report".

Micronet displays the Report Generator screen.

  1. Select OPTIONS | OPTIONS.

Micronet displays the Report Options screen.

  1. Complete the following fields:

 

Field

Value

 

Automatically Calculate Footer

Select Yes if you want Micronet to always place the footer at the bottom of the page, regardless of the page size (e.g. A4 or letter). This also overcomes problems with using different printers and fonts.

Select No if you want to set the footer at a specific line on the page.

 

Start PF on line

If you selected No in the Automatically Calculate Footer field, enter the line number where you want the page footer printed. The page footer is displayed at the bottom of each page of the report.

 

Start RF on line

If you selected No in the Automatically Calculate Footer field, enter the line number where you want the report footer printed. The report footer is displayed on the last page of the report.

 

Print PH on first page

Select Yes if you want the page header printed on the first page of the report, or No if you don't. The page header is displayed at the top of each page of the report.

 

Print PF on last page

Select Yes if you want the page footer printed on the last page of the report, or No if you don't.

 

Date Order

Select the order in which you want dates printed in the report.

 

Device

Select the default output for the report, e.g. to a printer, to screen or saved or emailed as a specific file type. If you want to allow users to select the print output when they print the report, select Ask at Runtime.

To set the default output options displayed to users when they print this report, choose the Select Default button. Micronet displays the Default Device Selection screen. Typically, this screen is setup as follows:

In the screen above, "DBT_DEFINVDEV" is the Default Invoice Device. Depending on the report you are creating or editing, you would use the appropriate option, e.g. DBT_DEFREPINVDEV (Reprint Invoice Device) or SUP_DEFPODEV (Supplier Default Device) for purchase order formats, etc. To find the field name to insert, you need to right click and select ENABLE/DISABLE CONTROLS on a format field, e.g. on the Debtor File Update screen - Formats tab or the Supplier Update screen - Formats tab or the Windows Formats screen for company-wide formats.

The number next to DBT_DEFINVDEV on the screen above represents the output number for the format as set in the Micronet Data Dictionary.

In the first screen above, the default output would be to printer as it is the first number (0).

When you have finished, select the OK button.

 

 

Technical Tip

The || in the Default to Printer field above is an either / or, i.e. the default output for this report will be to printer whether 0 or 2 is selected.

Note that this applies to report formats that are printed individually, not to batched reports which would generally have a different report format.

 

 

Default Options

Select whether you want the selected report always printed in a default format, or whether you want a list of report format options displayed to users in the Select Report screen. Options are:

  • Not Default, List Std Reports – if there is more than one report within the same report group, Micronet will list all reports in the group
  • Default Report – Micronet will use the current report format as the default report format. For example, you can set your invoice format to be the default report. If there is more than one default report, Micronet will use the last default report it finds.
  • Not Default, Don't List Std Reports – if there is more than one user report within the same report group, Micronet will list all user reports in the group. It will not list standard reports as they are not applicable. This is the option that should be used most often for invoices, statements, etc.
 

Prevent Aborting

Select Yes if you don't want users to be able to abort the report once they have chosen to print it.

 

Allow Reprints

Select whether Micronet should prompt users to reprint the selected report. Options are:

  • No – do not prompt users to reprint the report
  • Yes – display a message after the report has printed asking the user if they want to reprint the report
  • Yes - With Options – as for Yes but with additional options. When you select this option and press Tab, the Reprint Options button is enabled. Selecting this button displays the Reprint Options screen.

In the Remember Questions field, select Yes if you want Micronet to remember the user's answers to any UDQs displayed for the report. Select No if you want the user to be prompted to answer the UDQs each time the report is reprinted.

In the Reprint on Device field, enter the default output for the reprint, and then enter subsequent default outputs for any further reprints required. When printing the report, Micronet will work its way through this list, first printing all reports in the format selected in the Reprint on Device field, then in the format selected in the first and then on field, then in the format selected in the second and then on field, and so on. For example, when debtor statements are being printed at End of Month, Micronet will first reprint all statements where the debtor's Default Device for Statements (refer to "File - Debtor - Formats") is set to the same option as the Reprint on Device field above. Then it will reprint all statements where the debtor's Default Device for Statements is set to the same option as the first and then on field above, etc.

 

 

Technical Tip

If, when printing the report, users enter information on a User Defined Questions screen then display the report for that set of parameters, and they want to go back to the UDQs screen after printing the report to enter a different set of parameters (e.g. to change the item number for the report), the Allow Reprints field must be set to Yes. When the first report has printed/displayed, Micronet displays a prompt asking the user if they want to print the report. If they select Yes then press Esc, Micronet will redisplay the User Defined Questions screen where they can enter the next set of parameters.

Alternatively, if the Allow Reprints field is set to Yes - With Options, pressing Esc will return the user to the main Micronet screen and they will have to run the report again.

 

 

Printer Offset

 

Detail Relations before Joins To

 
 

Ask Before Printing

If this report has linked reports (refer to "Report Options - Linked"), select Yes if you want Micronet to display a list of linked reports where users can select the reports they want to print.

Selecting No means that Micronet will print all linked reports automatically.
 

CSV Format

If the Device field above is set to File - CSV or Mail - CSV, select how you want the output file formatted when users run the report:

  • Normal CSV - a normal CSV file
  • Pipe Delimited - a CSV file with pipes (|) to delimit fields
  • Comma with No Quotes - a CSV file with commas to delimit fields (no quotes around fields)
  • Fixed Length (2.8 feature) - a text file with fixed length fields.

 

 

Technical Tip

If you select Fixed Length in the CSV Format field, the number of characters in each field in the output file is setup according to the field length specified for each report field. Note that this is only accurate when your report uses the default font.
  1. If you want to:
  1. When you have finished selecting all the report options, select the OK button.

Micronet redisplays the Report Generator screen.